Audit your procurement processes in 15 points

Documented procurement policy

Why this point: Without a written policy, practices vary from team to team and auditors have no reference framework to evaluate compliance.

Defined and enforced approval workflow

Why this point: At least 2 levels (requester + budget approver). 3 levels for high amounts. Missing formal workflow is the most frequent audit finding.

Effective segregation of duties

Why this point: A pillar of internal control and a fraud safeguard. In small organizations: compensating controls (dual signature, random review).

Systematic purchase orders

Why this point: Maverick spend is the #1 cause of budget overruns. A PO coverage rate below 80% is a major red flag.

Regular vendor evaluation

Why this point: Without systematic evaluation: dependence on under-performing vendors and zero negotiation leverage.

P2P tool in place

Why this point: Excel and email are not a P2P system: no traceability, no workflows, no durable archiving.

OCR and automatic invoice extraction

Why this point: Manual processing: ~4,500 XOF per invoice. With OCR: under 500 XOF. >99% accuracy on structured invoices.

Automatic PO / receipt / invoice matching

Why this point: Without automation, 3-8% of anomalies slip past human review and become payment errors.

Real-time procurement dashboard

Why this point: Real-time visibility is essential to steer the function and catch drift before close.

Digital document archiving

Why this point: SYSCOHADA requires 10-year retention. Paper is vulnerable to loss and makes audits extremely time-consuming.

Complete and timestamped audit trail

Why this point: Auditors need to reconstruct an end-to-end path. An incomplete audit trail = qualification in the report.

SYSCOHADA-compliant journal entries

Why this point: Every entry needs supporting evidence. Procura automatically generates compliant, exportable entries.

Archiving compliant with legal requirements

Why this point: Digital archiving must guarantee integrity, long-term readability and accessibility during tax controls.

Conflict-of-interest management

Why this point: Especially sensitive in West Africa, where family and community networks are dense.

Regular reporting to leadership

Why this point: Covers budget commitments, savings, anomalies and panel evolution. Without reporting, the function is not steered.