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02
Module BCNew
Purchase orders

One approval per spend — not two

An approved PR covers the PO as long as it stays within tolerance. No more double validation.

Most ERPs force a double approval: first the PR, then the PO. The result: 2 to 3 days lost on every purchase. Procura applies a simple, internationally recognized rule: an approved PR is good for its PO as long as the PO stays within tolerance (±10% by default). Catalogs and framework agreements are auto-approved up to the cap.

Tolérance BC
4,1MXOF
BC-1847 · sur DA-2490 approuvée à 4,2M XOF
Écart : -2,4 %Tolérance : ±10 %
BC auto-émis — aucune re-approbation
The problem we solve

Double approval PR then PO, slowing every purchase

Underused vendor catalogs and framework agreements

No visual badge indicating whether the PO is within tolerance

Late budget commitments, degraded visibility

What Procura delivers
01

PR → PO approval inheritance

The PO inherits the PR approval within ±10% price / ±5% quantity tolerance. Beyond that, automatic re-routing.

02

Auto-approved catalog

Purchases on a negotiated catalog go straight to issued PO with no re-validation — up to the configured cap.

03

Auto-approved framework agreements

Call-offs against a negotiated framework agreement are issued without further approval up to the contract cap.

04

Optional Finance Gate mode

For large commitments, enable an extra finance check. Three modes: smooth, visibility, control.

1
Approval per spend — the international standard
– 65%
Avg PR → PO cycle time
95%
POs within tolerance — issued instantly
Concrete scenarios
SCENARIO 01

Auto-issued PO within tolerance

PR approved at 4.2M XOF → PO of 4.1M XOF → Procura recognizes the tolerance, issues the PO and sends the vendor email, with no re-routing.

SCENARIO 02

Catalog purchase

Item present in a negotiated vendor catalog, under threshold: PO auto-issued, vendor notified, accounting commitment created automatically.

SCENARIO 03

Call-off on framework agreement

Active framework agreement with a 50M XOF cap: each call-off under that cap is auto-approved, with consumption tracking.

Integrates with
SageOdooSAPEmail fournisseursPortail fournisseurs Procura
FAQ
Yes. Default ±10% price / ±5% quantity. You can configure by department, purchase category, or amount (e.g., tighter tolerance above 10M XOF).
Yes. It's the standard adopted by modern international procurement platforms. Traceability is full (PR → approval → PO with tolerance badge) and accepted by statutory auditors and regulators.
Procura detects the variance, displays an orange badge on the form, and triggers a short finance approval flow (1 approver) before issuing.
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